Through this process of detailed examination, the change control board decides on the viability of the change request or makes recommendations accordingly. A change control board includes representatives of the relevant functional areas of the project in addition to the project manager. Of course, depending on the project and the organization, others might be involved. The membership of the CCB is normally comprised of the key functional or subject matter experts from the Government organization, e.g.
If the CDCA is the organization that proposed the change to the CCB, the CCB approves the funding and incorporation of the change to the product, while the CDCA approves the change to the document. • If an organization that is not the CDCA for a document proposes a change to a CCB organization that is also not the CDCA for the https://www.globalcloudteam.com/ document (i.e., an AA CCB), the AA CCB does not have the authority to approve the change. The process of installing or changing a data circuit involves internal personnel, building management, electricians and technicians from service providers. Coordinating who does what and when requires an easy-to-follow plan of action.
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When a number of changes have accumulated, the TWG recommends a new DM2 baseline version be established and released. Upon, approval by the CCB, the new DM2 is published along with a record of changes from last baseline and a new working copy is setup. Each Architectural Description effort must establish a CM process and document it in a CM Plan. This plan is submitted when each version or update to the Architectural Description is submitted to DARS for registration and discovery.
When assuming this role, the GLAA consolidates recommendations from all the Government application activities and is the single point of contact within the Government for coordination with the Government/Contractor CDCA. Allows optimum design and development latitude with the appropriate degree, and depth of configuration change control procedures during the life cycle of a system/CI. The roles on a change control board differ by project, organization and industry. In general, there are fundamental roles that are common in all change control boards. The ASRG provides the overall direction and management of DM2 CM and exercises approval authority over all changes proposed in any part of the DM2 CI’s.
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To approve the CCB Directive , a person must be the primary CCB member designated by the CCB charter. All applications of the affected CI must be considered when classifying a change, e.g., ECPs initiated against a CI being manufactured by more than one contractor, a CI which has multiple applications or is used by more than one tasking activities. The classification criteria must be applied to all of the CI applications via coordination between the affected activities. Government lead application authority – the Government acquisition activity that has been designated as the lead for the acquisition of the item.
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Business Stakeholders
When shared, this makes it clear what the board does and what it doesn’t do, allowing it to act more effectively. You’ll also want to note how often you meet and what prompts special, unplanned meetings. The change control board is part of the change management planning for a project or organization. A change to a configuration document controlled by the contractor has an impact on specified performance, supportability and other contractually specified requirements pertaining to the CI and documentation controlled by the Government. Because there’s one source of project truth, both the project team and the change control board can work with the same data. Our collaborative platform connects hybrid teams anywhere and at any time.
- This plan is submitted when each version or update to the Architectural Description is submitted to DARS for registration and discovery.
- In response to a CCB Directive, the Government contracting office prepares and negotiates a contract modification to authorize the contractor to proceed with implementation of the approved class I ECP or major/critical deviation.
- When assuming this role, the GLAA consolidates recommendations from all the Government application activities and is the single point of contact within the Government for coordination with the Government/Contractor CDCA.
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- A change to a configuration document controlled by the contractor has an impact on specified performance, supportability and other contractually specified requirements pertaining to the CI and documentation controlled by the Government.
- Figure 6-4 models the third segment of Figure 6-1, covering the portion of the process concerned with Government review and disposition of contractor submitted ECPs and RFDs.
- A working copy of the DM2 is maintained, along with all reference and research materials and the current action item tracker.
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Quality and Systems Assurance Managers
Through the configuration control process, the full impact of proposed engineering changes and deviations is identified and accounted for in their implementation. There may be multiple configuration control authorities for a product with more than one user; each being a configuration control authority for a given contract. They cannot authorize change to either, but they may participate in the change control process if asked for input by either the configuration control authority that is the CDCA, or by the Government lead application activity. Configuration control is perhaps the most visible element of configuration management. In performance based acquisition, the definition of both class I and class II changes have been modified to reflect application only to changes that impact Government approved configuration documentation.
Ad hoc groups will be constituted as needed to work specific issues related to policy, compliance criteria, reference models, and related issues in the EA and standards domains. Support will be provided by member organizations, and existing groups will re-align under the ASRG as applicable. DM2 change requests can be raised by any of the working group members or flow down from the CCB. A working copy of the DM2 is maintained, along with all reference and research materials and the current action item tracker. DM2 issues impacting the foundation are forwarded to the International Defense Enterprise Architecture Specification Group for consideration.
Developing a Process for the Change Control Board
The CCB may, from time to time, establish technical working groups , as required, to oversee, review, and make recommendations to the board on specific technical aspects of the CM Program, or configuration items. TWGs provide the subject-matter expertise necessary to ensure that documents, the DM2, and other products under configuration control of the CCB are maintained in a responsible manner. TWGs, when tasked by the CCB, provide detailed and comprehensive technical review of proposed changes and recommendations to the CCB on action to be taken that result from recommended changes. The contractual configuration control authority approving the implementation of a change to a product (system/CI) may initially reside with a contractor or with the Government.
Below, for individual documents that require change (e.g., a system or CI performance specification). If it is not the CDCA for a given document, it does not have the authority to approve a proposed change to that document, and therefore must solicit ECP approval from the applicable CDCA, or select an alternate design. Lead Time – There are many lead times to consider when identifying the effectivity for a change. The manufacturing/procurement lead times necessary to complete non-recurring design effort, procure parts and materials and incorporate the change both in production and/or retrofit must be considered. The administrative lead time required for processing the change for approval is also paramount.
Configuration Control Board
For example, an external CCB comprising users, developers and marketing people is formed to deal with changes that will impact the customer. An internal CCB comprising developers and technical managers is formed to deal with changes in design approaches that will not be visible to the customer or impact costs and delivery dates. Appropriate evaluation criteria should be developed in the CM Plan and applied according to the scope and tier of the Architectural Description effort.